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Committee Member Resources
Here you can find resources to assist you in your review of applications. Please advise your ethics team if there are additional resources you would like to see made available.
Contents
Animal Ethics
Review Instructions and How-to Guides
| ERM reviewer guide | ERM reviewer guide for AEC members that outlines the instructions for reviewing applications, amendments and reports in ERM. | |
A handy reference to assist you with the checks and information you should be looking for when reviewing a new research application or amendment. | ||
Review instruction: Incident reports | Coming soon! A handy reference to assist you with the checks and information you should be looking for when reviewing an incident report. | |
A handy reference to assist you with the checks and information you should be looking for when reviewing annual/final reports and animal use returns. | ||
Sometimes your review of a sub-form, such as an incident report or annual report, may prompt you to check something in the main application. This guide will show you how to quickly jump to the main application from a sub-form. | ||
How-to: Review a previous version of an application | Coming soon! Occasionally you may need to check the previously approved version of an application. This guide will show you how to navigate between different versions and back to the current version. | |
How-to: Find the "Review Documents" tab | Coming soon! If additional supporting documentation is received after an application or sub-form is submitted, the Animal Ethics Office will upload it to the Review Documents tab and leave a form comment to notify reviewers. This guide will show you how to access these documents. | |
How-to: Filter and forward Monash emails to a personal email address | It can be difficult to remember to check your Monash email address on a regular basis, and forwarding all emails to a personal address can clog up your email. This guide will show you how to selectively forward only relevant emails from the Animal Ethics Office and ERM. | |
| How-to: Access MARP PQMS documents | MARP store their PQMS documents in the Governance, Risk and Compliance (GRC) database. This guide and related video instructions will show you how to login to GRC and search for documents of interest. |
AEC Guidelines and Work Instructions
Key reference. Describes the criteria by which an amendment may be considered minor and reviewed out of session by an appropriately constituted Executive. If you don't believe a minor amendment you are reviewing meet these criteria, you can raise your concerns with the Chair and request to have the amendment escalated to a quorate meeting. | ||
Guideline: Assessing incidents involving the care and use of animals for scientific purposes | Key reference. Describes requirements for reporting and investigation of incidents relating to the care and use of animals. Section 7 covers the role of the AEC in reviewing an incident report and Sections 8-9 detail the process for categorisation of an incident and any further reporting or escalation that may be required. Refer to the memo relating to this guideline for further information. | |
| Guideline: Post-approval monitoring program | Key reference. Provides a framework for the conduct of post-approval monitoring activities. Section 5 outlines the steps in the process where the AECs have operational responsibility. | |
Guideline: Specified animals breeding licence (SABL) practices for rodents | Provides a definition of breeding practices that excludes basic husbandry and cage changes. This allows casual staff to perform these procedures under the SABL without being explicitly named. Refer to the cover note for further details. | |
Outlines the process by which an AEC may request a veterinary consultation for an approved project or activity. | ||
Links to the PAM intranet page with a series of Work Instructions guiding the steps in the post-approval monitoring process, along with other resources for those investigators whose projects have been selected for a PAM audit. Refer to the FAQs for more information. |
Animal Care and Use Program Guidelines
Key reference. Describes the requirements for monitoring of animals on approved projects. Refer to the memo relating to this guideline for further information. | ||
Key reference. Describes the requirements for animal use records to be maintained by investigators. | ||
Key reference. Describes the requirements for managing pain and distress through the entirety of the animals' use, including acquisition, transport, housing, procedures and experimental endpoint. Refer to the memo relating to this guideline for further information. | ||
Key reference. Describes the requirements for adopting aseptic technique in surgery to reduce the risk of post procedural surgical site infection. | ||
Describes the requirement for investigators to complete mandatory online compliance training Animal Ethics 101 and 102 prior to being listed as an investigator on an approved project. | ||
Describes the way applications are allocated to AECs for review and provides a mechanism by which investigators may request to have their projects reallocated to a different AEC. | ||
Provides a mechanism by which projects involving work to be performed in Monash University premises that are not listed on the SPPL for which the AEC acts may be considered internal fieldwork and not require a delegation of responsibility to monitor. | ||
Transportation of rodents by MARP within the Monash University Clayton precinct | Provides a mechanism for MARP to change delivery practices from Building 41 to research destinations without requiring an amendment to all approved projects utilising MARP for deliveries. |
Regulatory Information
Training and Other Resources
| Animal Ethics 101 and 102 mandatory compliance training | ANZCCART ComPass training program | |
| AEC induction toolkit | ERM User Guide (information provided to applicants) | |
| AEC Member Training Day resources (held 07/07/2022) |
Useful Links
Contact Us
Please don't hesitate to contact a member of the Animal Ethics Team should you have any questions or concerns relating to your membership or review of applications.
Animal Ethics Compliance Manager Lisa Gillespie 03 9905 9519 | 0419 109 607 | ||||
MARP-1 Animal Ethics Officer Angela Lach 03 9905 5121 | MARP-2 Animal Ethics Officer Melinda Smith 03 9902 4735 | MARP-3 Animal Ethics Officer Lesley Wiadrowski 03 9905 4518 | ||
MIPS Animal Ethics Officer Alexandra Ziegler 03 9903 9274 | Biological Science Animal Ethics Officer Michelle Meilak 03 9905 5678 | MUM Animal Ethics Officer Jocelyn Fam +60 3 5515 5664 |